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BCB BOARD COMMITTEES & STRUCTURES The
officers of the School Board shall be a Chair and a Vice-Chair. The Chair and Vice-Chair shall be elected
at the biennial organization meeting, or until a successor is elected. Any
vacancy in either of such offices may be filled at any meeting of the Board
provided that all members of the Board have been notified prior to the
meeting that the vacancy will be filled at such meeting. The Superintendent shall be the Executive
Secretary ex-officio. Chair: The
Chair shall preside at all meetings, but shall have the right to vote in all
matters before the The
Chair, at the first meeting of each year, shall appoint members from the
School Board to the standing and any special committees of the Board. In addition he/she shall name a Chair for
each committee, all of which members and the Chair shall serve at the
pleasure of the School Board Chair.
The Chair or Vice-Chair in the Chair’s absence of each Committee may
appoint a Board member, not assigned to the Committee, as an alternate for
the night to constitute a quorum. Once
an alternate is assigned, he/she will remain a member of the Committee for
the night; this will not exclude participation of a Standing Committee member
after an alternate has been assigned. Vice-Chair: The
Vice-Chair shall have the powers and duties of the Chair in his/her absence
or during his/her disability, and such other powers and duties of the Chair
as the Board may from time to time determine. Duties of the Chair: The
Chair shall preside at all meetings of the School Board. He/she shall call special meetings of the
Board whenever he/she deems it necessary.
He/she shall, unless otherwise ordered, appoint the following standing
committees:
The
Duties of Secretary: The
secretary shall keep a record of all School Board business. He/she shall record the minutes of all
meetings and keep a record of all committee reports. He/she shall keep an attendance record of
all meetings. Meetings: At
all regular meetings of the Board the business shall proceed according to the
following order, unless otherwise directed by vote. 1. Roll Call and Pledge of Allegiance (to be
conducted at all meetings of the full School Board and Committee meetings) 2. Reading and approval of the records of
the previous meeting 3. Report of the Superintendent and
Communications 4. Public Comment 5. Report of the standing committees 6. Report of special committees 7. Old Business 8. New Business Meetings
shall be conducted in accordance with Robert's Rules of Order Committees Personnel -
Teachers, Custodians, Food Service Workers The
committee shall recommend a list of teachers and other personnel that have been
nominated by the Superintendent for the coming year with any changes in
salaries, for consideration and election by the Board at the regular meeting
in March. This in no way prevents the
administration from nominating personnel to the total Board as provided by
RSA 189-39 Statutes annotated. The
Personnel Committee has power to hire new Custodians, Food Service Personnel,
Teachers, and Para-Educators during the months of July and August. Instruction - Program,
Curriculum The
Instruction Committee shall consider all changes as proposed by the
professional staff in the program of studies, textbooks and supplies used in
the schools. This committee may, at
any regular or special meeting, make recommendations to the Board with regard
to any regular or special meeting, make with regard to any phase of the
instructional program. This committee
shall recommend the purchase of supplies necessary to carry out the
instructional program. Building -
Properties, Repairs, Maintenance The
Building Committee shall act upon the recommendations of the Superintendent
and the Agent of Buildings in all matters pertaining to maintenance and
operation of school properties. They
shall have authority to make any emergency repairs when the same do not
exceed $500.00 in any instance. Special
Services - Transportation, School Lunch, Health Insurance,
Athletics The
Special Services Committee upon the recommendation of the Superintendent of
Schools shall act on the different routes for suitable transportation of the
eligible children attending the Rochester Schools. This committee shall, after approval by the
Board, have full supervision of the parties to whom contracts are awarded for
such transportation. This
committee shall request bids on all insurance programs concerning the This
committee shall act upon the recommendations or the Superintendent concerning
matters of Health and School Lunch programs and shall submit its
recommendations to the Board for approval. Finance - Budget The
Chair and Vice-Chair of the The
Finance Committee shall meet as necessary and carefully examine all accounts
and claims contracted or authorized by the School Board. A financial
statement will be presented to the School Board each month. In
the case of an emergency, this committee shall have the power to approve the
expenditures recommended by the Superintendent of any necessary amount, not
voted by the Board or delegated to any other committee or person, despite the
fact that this amount may exceed $500.00 in any one instance. Discipline – The
Discipline Committee shall act on cases of disruptive, truant, or other
pupils who are referred by administration.
This committeemeets
twice per month if cases warrant the meeting.
Authority is given to it by the School Board to act on all discipline
cases recommended by the administration.
Authority also comes from School Board policy and State Law (NH RSA
189:15 – NH Code of Administrativ
Rules, Section Ed 306.04(f) In
cases of suspensions and expulsions the committee shall act within the
provisions of New Hampshire State Law and School Board Policy. In
cases of hearings recommended by the administration, the cases may be heard
as follows: a. A report of the administration concerning
the case with no parties present. b. A hearing with the student in question and
parents. c. A hearing with student only or with
parents only, or with other people concerned with the issue only. d. A hearing with all concerned present. In
accordance with State Law, either party may appeal the decision to the School
Board or the State Board of Education. The
hearing will be chaired by a Committee Chair as appointed by the School Board
Chair. In the absence of the Chair, the
Vice-Chair or a temporary one may be appointed by the Chair or the Committee. The
Committee may request written statements instead of an interview. The
Committee reserves the right to determine how a hearing is to be conducted. Rules
of operation: a. Brief introduction of the problem by the
administration before parties appear before the Committee. b. When parties arrive, a brief introduction
statement is made by the Chair. c. The meeting opened up for questioning by
Committee. d. The party in question is allowed to make a
statement or ask any questions. e. At conclusion of the hearing the parties
are excused; the Committee then conducts a further review and makes a
decision if possible. f. If no decision is possible, the Committee
will ask for more information. g. All decisions are made in writing. The party in question is notified by
Certified Mail, Return Receipt Requested, and a copy is given to others
concerned with the case and entitled to receive confidential records. Minutes
of the meetings will be made and reported to the School Board for
review. These minutes as reported to
the School Board will have student’s names deleted, but the student’s names
will be in the official School Board records. Policy
Committee This
committee shall recommend to the Board any policy revisions or new policies
prepared and presented by the Superintendent.
It shall recommend its actions to the Board for approval. This
committee shall review Board actions that may require inclusion in the Board
policy manual, seek public input between the first and second reading of new
policies and advise the Superintendent on the development of new policies. Committee Limitations No
committee shall have the right to authorize the expenditure of any amount in excess
of that amount available in the budget without a vote of the Board, except
under provisions for emergency expenditures. Issuance of High School Diplomas The
issuance of diplomas at graduation shall be restricted to the Rochester and
Wakefield Superintendent, Rochester and Wakefield School Board members, and
the Spaulding High School Principal. Adopted: April 8, 1993 Amended: March 9, 2006 Amended: May 8, 2008 Amended: March 12, 2009 Amended: August 12, 2010 |